Keeping big churches
small.

Trellus reads your Planning Center data and tells you who needs your attention: the volunteer who’s fading, the family starting to slip, the gap in Sunday’s schedule.

Built inside a real kids ministry. Opening to a handful of founding churches before launch.

How it works

Planning Center tells you what happened.
Trellus tells you what’s about to happen.

No new spreadsheets. No new logins for your team. Everything stays in Planning Center; Trellus reads the same data deeper, and works ahead.

01 / Volunteers

Walk in Monday knowing who needs you.

Every weekend, Trellus reads the room: each accept, decline, no-show, and check-in, weighed across more than two dozen signals against that volunteer’s own history instead of a blanket rule. By Monday you have a short list of who’s thriving, who’s slipping, and who needs a conversation now. You decide what it means.

A follow-up list that’s already sorted. Act now, this week, or just keep an eye out. Each person is measured against their own normal.
Deeper than the reports you have. Any report can say who served. Trellus says who’s quietly about to stop.
No verdicts. Trellus shows you the change in behavior. You bring the relationship.

The Trellus health dashboard Overview: a weekly read on the team, showing who needs follow-up now (Act now, This week, Watch), total volunteers, and the positions running short.

02 / Scheduling

Build the next eight Sundays in one click.

One click builds the whole roster. For every open spot, Trellus weighs years of serving history and puts forward the people most likely to say yes.

Full schedule, or just the gaps. Build weeks ahead, or fill only the open slots without touching anyone already serving.
The right ask, first. Every name is scored, not sorted: Trellus weighs how much they’ve served that exact room, how often they say yes, how reliably they show up, and how recently you’ve asked, so the first suggestion is likely to accept and you’re not over-asking your faithful few.
The ask goes out by text. Serving requests land on each volunteer’s phone with one tap to confirm. A decline doesn’t vanish into email; Trellus catches it and lines up the likely subs.
Planning Center stays in charge. Every assignment lands back in PCO as one clear request. No second system, no double emails.

The Trellus Schedule Matrix: a live staffing grid of every room across each service time, with critical gaps flagged in red and one-click Fill open gaps and Propose full schedule actions.

03 / Families

Know which families are about to stop coming.

Planning Center counts check-ins. Trellus reads them, weighing every family’s attendance rhythm against their own history, and tells you which families are quietly slipping away while a text or a visit can still bring them back.

At-risk families, by urgency. Households that were regular and have gone quiet for weeks, sorted by how reachable they still are, so you go to the ones who need you first, not a flat list.
First-timers who didn’t come back. Every new family tracked from their first visit: who’s turning into a habit, and who slipped after week one while a follow-up still lands.
The numbers that prove it. How many families you’re reaching, how many keep coming back, how many first-timers stayed.

The Trellus Ministry Outcomes dashboard: reach, retention, engagement and activation across families, with an At-Risk tab listing previously-regular households now gone three or more weeks, each card showing its multi-year attendance trajectory and tier history.

04 / Appreciation

Catch the moments worth celebrating.

Trellus watches for the anniversaries, milestones, comebacks, and quietly faithful you’d otherwise miss, then drafts a note built on the real fact, ready for you to make personal and send.

The moments, found for you. A serving anniversary, a 100th Sunday, a return after time away, a quarter of perfect attendance.
Their own numbers, not hollow praise. Every draft names the real fact. You add the warmth.
Only the people still serving. Nothing fires for someone who quietly stepped away.

The Trellus appreciation dashboard: tabs for anniversaries, serve counts, comebacks and quiet heroes, milestone counts, and a This Sunday list of volunteers to celebrate in person.

Why Trellus

Ministry is hard. Operations shouldn’t be.

There are two kinds of hard in kids ministry. Only one of them needs a person.

Needs a person

Pastoral conversations, discipleship, family care, prayer, presence. The work you got into ministry to do.

Trellus doesn’t touch this.

Needs a system

Building schedules, updating spreadsheets, tracking attendance, finding gaps, chasing follow-ups.

Trellus handles this.

The hours Trellus gives back go to people. Fewer staff, doing more ministry.

Sunday is going to come either way.